Job Role: Business Administrator

Location: Blackwood

Salary: £25,000 - £27,000

Purpose of the Job

• Reporting directly to HR Manager, the Business Administrator will provide PA duties to the Management Team and
• administrative support across all support departments within the business. The Business Administrator will be willing
• to work on new projects and will proactively manage their own workload in line with deadlines and business needs.
• The Business Administrator will be required, on occasions, to be the first point of contact for site visitors and enquiries.
• Offering advice and guidance, directing enquiries to the correct onsite personnel, and ensuring that internal and
• legislative procedures are followed and adhered to when visitors arrive on site.
• This is a great opportunity for a Business Administrator to join a successful growing business and gain responsibility
• for new projects and have an insight into all areas of the business with this varied role.

Main Duties and Responsibilities

• Ensure that all visitors follow the signing in and out procedure, to ensure that the business is compliant with H&S and legal regulations.
• Manage and maintain the Management Teams calendars, send meeting reminders, organise, and schedule meetings as required and directed.
• Manage all company travel for the Management team.
• Management of confidential documents including confidentiality agreements and supplier contracts.
• General administrative duties such as filing, photocopying, archiving documents, taking minutes, printing documents, monitor toner levels on photocopying machine and ensure that the supplier is providing
• Manage and maintain stock levels for stationary, hygiene and consumables. Liaising with the relevant managers to ensure that adequate stock levels are maintained, and purchases made on a weekly basis to Manage the company general email inbox.

• Keyholder responsible for opening up/and locking the Office daily or when required.
• Take on the role as a 5s champion to ensure there is a clean as you go ethos within the office, and a clean desk policy is adapted by all employees.
• Create and send all site purchase orders, ensuring that these are acted upon and generated within a timely manner, to not cause unnecessary delay to business requests.
• Support planning with general administrative duties, such as scanning production packs and saving data from the inward and outward goods forms.
• Work on company projects such as waste management, revamping office space.
• Take ownership of reviewing and renewing the company’s utility packages and file all relevant documents in a safe secure place.

Essential Skills, Experience and Qualifications

• • Fully proficient user of Microsoft Office particularly in Word, Excel, PowerPoint, Outlook, etc.
  • X5 GCSE grades A*-C (or equivalent qualification), Mathematics is essential.
  • Excellent communication skills with stakeholders at all levels both verbal and written.
  • Previous experience in a similar role.
  • Excellent telephone manner.
  • Knowledge of 5s – desirable
  • GDPR compliant and an excellent understanding of the need to work in a confidential manner at all times, due to the sensitive information that is dealt with.
• Desire to expand own skills and knowledge, working alongside other skilled colleagues including product development, warehouse, packing, quality, accounts and HR.
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